Revised: 03-09-05   (2:00 p.m.)

 

 

AGENDA FOR THE HUNTSVILLE CITY COUNCIL REGULAR MEETING

TO BE HELD MARCH 10, 2005 AT 6:00 P.M.

IN THE CITY COUNCIL CHAMBERS

 

 

 

CALL TO ORDER.

 

1.         INVOCATION.

 

            Pastor C. Curtis Eason

            Antioch Baptist Church

                 

2.         PLEDGE OF ALLEGIANCE.

 

 

3.         APPROVAL OF MINUTES

 

a.         Regular Meeting held February 24, 2005

            (Minutes Received)

 

 

4.         RESOLUTIONS AND SPECIAL RECOGNITIONS.

 

a.         Mayor.

 

1.         Recognition of the Arbor Day Poster Contest winners.

 

 

2.         Resolution recognizing the Johnson High School Lady Jaguars Basketball Team on their accomplishments in the Class 5A State Championship.

 

 

3.         Proclamation declaring the month of March as American Red Cross Month.

 

b.         Council.

 

1.         Adoption and Presentation.

 

a.         Resolution congratulating Butler High School Basketball team for winning their second straight 5-A State Championship.  (Kling/Watson/Mayor Spencer)

 

 

 

 

 

 

2.         Adoption Only.

 

a.         Resolution congratulating Sergeant Major Booker T. Washington, Jr., on his retirement from the USAMC Logistics Support Activity (LOGSA), Redstone Arsenal, Alabama.  (Showers)

 

 

b.         Resolution congratulating Pastor Leroy R. Cole, Hopewell Missionary Baptist Church, on his 27th Pastoral Appreciation/Anniversary.  (Showers)

 

 

c.         Resolution recognizing the 27th annual fund raising gala for The United Negro College Fund (UNCF) to be held on March 24, 2005 at the Von Braun Center, North Hall.  (Showers)

 

c.         Other Special Recognitions.

 

1.         Presentation of Honorary Councilmember Certificate.  (Watson)

 

d.         Announcements.

 

1.         Presentation regarding a “Smoke-Free Environment” by the Youth Advisory Board of the Partnership for a Drug-free Community, Deborah Soule, Executive Director.  (Russell)

 

5.         BUSINESS WITH OUTSIDE LEGAL REPRESENTATION.

 

6.         PUBLIC HEARINGS.

 

a.         Public hearings to be held.

 

1.         Public hearing on Ordinance No. 05-80, on the proposed amendments to the

Chapter 7 of the Code of Ordinances - Technical Codes. (Set February 10, 2005 Regular Council Meeting)  (Inspection)

 

 

2.         Public hearing on a Resolution authorizing the City Clerk Treasurer to assess the cost of boarding and securing against certain properties.  (Community Development)

 

 

 

 

 

 

b.         Public Hearings to be Set

 

1.         Resolution to set a public hearing on an ordinance to rezone land lying generally on the east side of Slaughter Road and south of Farrow Road from Residence 1-A  District to Residence 2 District.  (April 14, 2005)  (Planning)

 

 

2.         Resolution to set a public hearing on the zoning of newly annexed land lying generally at the southwest corner of Capshaw Road and Nance Road to Neighborhood Business C-1 District.  (April 14, 2005)  (Planning)

 

 

3.         Resolution to set a public hearing on an amendment to the Zoning Ordinance concerning Article 73 adding new Section 73.21.  (April 14, 2005)  (Planning)

 

 

4.         Resolution to set a public hearing on amendments to the Zoning Ordinance to the Zoning Ordinance concerning Article 92 – Board of Adjustment.  (April 14, 2005)  (Planning)

 

7.         COMMUNICATIONS AND REPORTS.

 

a.         Communications from the Public.

 

b.         Reports

 

8.         HUNTSVILLE UTILITIES ITEMS.

 

a.         Resolution authorizing purchase of a new 35,000 GVWR Cab & Chassis w/chipper bed & aerial device to replace units 373.0 & 373.8.  (P.R. 2586)   (Utilities: Electric)

 

 

b.         Resolution authorizing purchase of a new 60,000 GVWR Cab & Chassis w/front mounted winch, service body & aerial device to replace units 377.0 & 377.8.  (P.R. 2587)   (Utilities: Electric)

 

 

c.         Resolution purchase of a new 35,000 GVWR Cab & Chassis w/new box dump bed.  (P.R. 2589) (Utilities: Electric)

 

 

d.         Resolution authorizing conversion preparation of electric facilities on Grimwood Rd. & Pulaski Pike sections of Madison Crossroads 224.  (W.O. 23868-G) (Utilities: Electric)

 

 

e.         Resolution authorizing installation of electrical service to the new Columbia High School.  (W.O. 23973-N) (Utilities: Electric)

 

 

f.          Resolution authorizing purchase of one new, unused 1-Ton super duty truck to replace unit 220.0 in the Gas Operations Section.  (P.R. 2581) (Utilities: Gas)

 

 

g.         Resolution authorizing the emergency repairs to an existing 36" water main along Highway 431.  (W.O. 1-06875-MI05) (Utilities: Water)

 

 

h.         Resolution authorizing installation of approximately 4,400' of 18" ductile iron water main along the east side of Slaughter Road.  (W.O. 1-06881-MI05) (Utilities: Water)

 

9.         BOARD APPOINTMENTS.

 

a.         Board Appointments to be Voted on.

 

 

b.         Board Appointment Nominations.

 

a.         Nomination of Dr. Danny Blanchard for appointment to the Huntsville-Madison County Mental Health Board for a term to expire April 1, 2011.  (Watson)

 

 

b.         Nomination of Jan Mason for reappointment to the Bingo Review Committee for a tem to expire April 8, 2007.  (Kling)

 

10.       APPROVAL OF EXPENDITURES.

 

a.         Resolution authorizing the expenditures for payments.  (Finance Committee)

 

b.         Finance Committee Report.

 

1.         Resolution approving travel for Councilman Bill Kling, to attend the 2005 Chamber of Commerce, Washington, D.C., May 8 - 10, 2005.  (Kling)                   

 

 

2.         Resolution approving travel for Councilwoman Sandra Moon, to attend the 2005 Chamber of Commerce, Washington, D.C., May 8 - 10, 2005.  (Kling)                                  

 

3.         Resolution approving travel for Councilman Mark Russell, to attend the 2005 Chamber of Commerce, Washington, D.C., May 8 - 10, 2005.  (Kling)                   

 

 

4.         Resolution approving travel for Councilman Glenn R. Watson, to attend the 2005 Chamber of Commerce, Washington, D.C., May 8 - 10, 2005.  (Kling)                      

 

11.       COMMUNICATIONS FROM THE MAYOR.

 

12.       COMMUNICATIONS FROM COUNCIL MEMBERS.

           

            Councilman Kling

            Councilman Watson

            Councilman Russell

            Councilwoman Moon

            Councilman Showers

 

13.       UNFINISHED BUSINESS ITEMS FOR ACTION.

 

14.       NEW BUSINESS ITEMS FOR INTRODUCTION.

 

a.         Introduction of an ordinance amending Chapter 7, Article VI, of the Code of Ordinances, concerning Non-Residential Building Maintenance Standards.

 

 

b.         Introduction of an Ordinance to amend Ordinance 04-315, Section 8.9 of the Personnel Policies and Procedures Manual establishing a minimum rate of pay for part-time employees.  (Human Resources)

 

 

c.         Introduction of an ordinance concerning the annexation of land lying generally on the south side of Taylor Lane and west of U.S. Highway 431 South.  (Planning)

 

 

d.         Introduction of an ordinance concerning the annexation of land lying generally east of Esslinger Drive and north of Cherry Tree Road.  (Planning)

 

 

e.         Introduction of an ordinance concerning the annexation of land lying generally on north side of Harbin Road, west of Nance Road.  (Planning)

 

 

f.          Introduction of an ordinance to adopt two new base maps as part of the official set of zoning maps.  (Planning)

 

 

g.         Introduction of an ordinance amending Chapter 12, Article IV of the Code of Ordinances concerning junk, litter and inoperable vehicles.  (Community Development)

 

 

h.         Introduction of an ordinance to amend Ordinance 99-515 changing the name of the Facilities Maintenance Department to the General Services Department.  (Facilities Maintenance)

 

 

i.          Introduction of an ordinance  to amend Ordinance 89-79 (Classification and Salary Plan) changing the title of certain positions within the Facilities Maintenance Department.  (Facilities Maintenance)

 

15.       NEW BUSINESS ITEMS FOR CONSIDERATION OR ACTION.

 

a.         Resolution authorizing the Mayor to sign a contract amendment with Edwards & Kelcey concerning the Downtown Master Plan.  (Planning)

 

 

b.         Resolution authorizing the Mayor to enter into agreements with the low bidders meeting specifications as outlined in the attached Summary of Bids for Acceptance.  (Finance)

 

 

c.         Resolution authorizing the issuance of advanced travel funds for Huntsville Fire & Rescue and Community Development.  (Finance)

 

 

d.         Resolution authorizing the acceptance of donation to Operation Green Team in the amount of $500.00 from TVA for the Arbor Day activities “Tree’s are Terrific” and “Energy Wise” Art Poster Contest.  (Finance)

 

 

e.         Ordinance to amend Budget Ordinance No. 04-803, adopted and approved on October 14, 2004, by changing appropriated funding and the authorized personnel strength within various departments.  (Finance)

 

 

f.          Resolution authorizing the Mayor to submit an application to the State to request $200,000.00 in Emergency Shelter Grant Funds.  (Community Development)

 

 

g.         Resolution changing the March 24, 2005 regular council meeting to March 22, 2005.  (Showers)

 

 

h.         Resolution authorizing the Mayor to execute the Standard Fixed Price Agreement between the City of Huntsville and Burkett Construction Company Inc., with Architectural support from L. Hughes Associates for renovation to the Dr. Richard Showers Branch Library at Dr. Richard Showers Community Center for the Department of Facilities Maintenance.  (Facilities Maintenance)

 

 

i.          Request to fill Police Systems Technician vacancy at a higher rate than minimum of necessary.  (Police)

 

 

j.          Resolution authorizing the Mayor to enter into an agreement with the United States Department of Justice for funds to reimburse the Huntsville Police Department for bulletproof vests previously purchased.  (Police)

 

 

k.         Resolution authorizing the Mayor to execute an agreement between the City of Huntsville and Consolidated Construction Company, Inc., for Change Order #3 to the contract dated April 6, 2004, for the Huntsville Tennis Center.  (Facilities Projects Management)

 

 

l.          Ordinance declaring certain equipment as surplus and to be sold at auction (GovDeals.com) in the best interest and most cost effective way for the City of Huntsville.  (Facilities Projects Management)

 

 

m.        Resolution authorizing the acceptance of $676,000.00 equipment grant from the Alabama Department of Homeland Security.  (Emergency Management)

 

 

n.         Request for authorization to fill budgeted vacant Landscape Maintenance Worker position in the Cemetery Department.  (Cemetery)

 

 

o.         Resolution authorizing the Mayor to amend the contract with APAC-Southeast, Inc. for Boeing Boulevard Relocation, Project No. ST-045-000-005, by Change Order No. 3.  (Engineering)

 

 

p.         Resolution authorizing the Mayor to modify the agreement with Civil Solutions, LLP, for Dug Hill Road, by Modification No. 1, Project No. STPOA-4500(31).   (Engineering)

 

 

q.         Resolution authorizing the Mayor to amend the contract with SJ&L General Contractor, LLC for Broglan Branch Retaining Wall, Project No. 65-04-DR02, by Change Order No. 1.  (Engineering)

 

 

r.          Resolution authorizing the Mayor to enter into an agreement with Alabama Department of Transportation for Governors Drive Improvements from Engel Drive to Bassett Street, Project No. 65-05-RD03.  (Engineering)

 

 

s.         Resolution authorizing the Mayor to enter into an agreement with PBS&J for Engineering Design Services for Huntsville Regional ITS (HRITS) Plan Review, Project No. 65-01-TI07.  (Engineering)

 

 

t           Approval to advertise and fill position of Traffic Engineer IV, Pay Grade 18, and to fill position at steps higher than minimum within the pay grade if necessary. (Engineering)

 

 

u.         Resolution authorizing the Mayor to enter into an agreement with Top of Alabama Regional Council of Governments for Economic Development

Administration Grant Project Management Services, Project No. 65-05-SP14. (Engineering)

 

 

v.         Resolution authorizing the Mayor to modify the agreement with Johnson & Associates, Inc.  for  additional services for Meridian Street Widening from Pratt Avenue to Oakwood Avenue, by Modification No. 1, Project No. STPOA-8539(001). (Engineering)

             

 

w.        Ordinance declaring certain equipment surplus and to be sold.  (Public Works Services)

 

 

x.         Request for authorization to advertise and fill one (1) Aquatic Instructor, Grade 7.  (Recreation Services & Landscape Management)

 

 

y.         Resolution authorizing the Mayor to enter into a Contract with the Board of Trustee of the University of Alabama, for and on behalf of the University of Alabama in Huntsville for the use of the Metro Sportsplex.  (Recreation and Landscape Management)

 

 

z.         Resolution authorizing the City Attorney to seek a forfeiture of the surety bond issued by RLI Surety Company.  (City Attorney)

 

 

aa.       Resolution authorizing the Clerk-Treasurer to invoke First Commercial Bank letter of credit no. 763 for Providence Subdivision, Phase I.  (City Attorney)

 

 

bb.       Resolution authorizing the Clerk-Treasurer to invoke Regions Bank letter of credit no. 24557 for Redstone Village Subdivision.  (City Attorney)

 

 

cc.       Resolution authorizing the Clerk-Treasurer to invoke Colonial Bank letter of credit no. 466 for Pulaski Corner.  (City Attorney)  DELETED

 

 

dd.       Resolution authorizing the Clerk-Treasurer to invoke subdivision sidewalk letter of credit for Matley Subdivision, 3rd Addition.  (City Attorney)  DELETED

 

 

ee.       Resolution authorizing the Mayor and the City Council to assent to Slyman Investment Group Limited’s vacation of the plat of West Ridge Third Addition, Phase I and Phase II.  (City Attorney)

 

 

ff.         Ordinance authorizing the Mayor to execute a deed to the City Board of Education for the Providence School Site.  (City Attorney)

 

 

gg.       Resolution authorizing the Mayor to enter into an amended Lease Agreement between the City of Huntsville and The Arts Council, Inc. for Panoply Arts Festival.  (City Attorney)

 

 

hh.       Resolution authorizing the Mayor to enter into a development agreement between the City of Huntsville and Huntsville Shores, LLC.  (City Attorney)

 

 

ii.         Resolution authorizing the Mayor to enter into an agreement between the City of Huntsville and the Harvest-Monrovia Water, Sewer and Fire Protection Authority, Inc., for Billing Services for Sewer Service.  (Water Pollution Control)

 

 

jj.          Resolution authorizing the Mayor to enter into a professional services agreement between the City of Huntsville and Motorola, Inc.  (ITS)

                                                                       

16.       LEGAL DEPARTMENT ITEMS/TRANSACTIONS.

 

a.         Vacation of Easements

 

            None.

 

b.         Vacation of rights-of-way

 

            None.

 

c.         Deeds for acceptance

 

            None.

 

d.         Routine bond satisfactions

 

            None.

 

e.         Liquor bond mortgages

 

17.       NON-ROSTER COMMUNICATIONS FROM THE PUBLIC.

 

 

18.       ADJOURN.