Revised: 06-11-08 (12:00 Noon)
AGENDA FOR THE
TO BE HELD JUNE 12, 2008 AT 6:00 P.M.
IN THE CITY COUNCIL CHAMBERS
CALL TO ORDER.
1. INVOCATION.
Minister
George Coffell
2. PLEDGE OF
ALLEGIANCE.
3. APPROVAL OF
MINUTES
a. Regular
Meeting held May 22, 2008.
(Minutes Received)
4. RESOLUTIONS
AND SPECIAL RECOGNITIONS.
a. Mayor.
1. Recognition of the Huntsville Lacrosse
Association 11 & Under and 13 & Under Teams for winning the 2008
Alabama State Championship, the High School program placing second in the
State Championships, and Jeremy Sherman on becoming Alabama’s first ever
Academic All-American for lacrosse.
b. Council.
1. Adoption and
Presentation.
a. Resolution congratulating Ms. Dawn
Ashley,
2. Adoption
Only.
a. Resolution
commemorating the life of Mrs. Mary Ethel Showers. (Kling)
3. Presentation
Only.
a. Resolution No. 08-495, congratulating
Dr. Jimmy Jackson beloved pastor of the
c. Other
Special Recognitions.
d. Announcements.
5. BUSINESS
WITH OUTSIDE LEGAL REPRESENTATION.
a. City Council
decision on Personnel Hearing (Municipal Court) held on April 9, 2008. (Postponed May 15, 2008 Regular Council
Meeting till May 22, 2008 Regular Council Meeting; Postponed May 22, 2008
Regular Council Meeting till June 12, 2008 Regular Council Meeting) (Council)
b. City Council
decision on Personnel Hearing (Engineering Department) held
on April 9, 2008. (Postponed May 15,
2008 Regular Council Meeting till May 22, 2008 Regular Council Meeting;
Postponed May 22, 2008 Regular Council Meeting till June 12, 2008 Regular
Council Meeting) (Council)
c. City Council
decision on Personnel Hearing (Police Department) held on April 9, 2008. (Postponed May 15, 2008 Regular Council
Meeting till May 22, 2008 Regular Council Meeting; Postponed May 22, 2008
Regular Council Meeting till June 12, 2008 Regular Council Meeting) (Council)
6. PUBLIC
HEARINGS.
a. Public
hearings to be held.
1. Public hearing on an Ordinance No.
08-318, amending the definition of Buffer of Screen Planting in ARTICLE 3 –
DEFINITIONS, Section 3.1 – Interpretation, in the City of Huntsville Zoning
Ordinance. (Set April 10, 2008 Regular
Council Meeting; Postponed May 22, 2008 Regular Council Meeting till June 12,
2008 Regular Council Meeting) (Urban Development)
b. Public
Hearings to be Set
1. Resolution
to set a public hearing on an ordinance adding new definition of Portable
Storage Structure in ARTICLE 3 – DEFINITIONS, Section 3.1 – Interpretation; and
amend ARTICLE 73 – SUPPLEMENTARY REGULATIONS, Section 73.1 – Uses: Accessory and Temporary, subsection 73.1.2
Temporary Uses in the City of Huntsville Zoning Ordinance. (July 24, 2008 Regular Council Meeting) (Planning)
2. Resolution
to set a public hearing on an ordinance amending ARTICLE 72 – SIGN CONTROL
REGULATIONS, Section 72.4 Permitted Signs by Districts, subsection
72.4.11-Research Park Commercial District Signs, subsections 72.4.11 (4)
Building Mounted Signs of the City of Huntsville Zoning Ordinance. (July 24, 2008 Regular Council Meeting)
(Planning)
3. Resolution
to set a public hearing on an ordinance rezoning land lying generally south of
U.S. Highway 72 East and west of Shields Road from Neighborhood Business C-1
District, Resident 1-A District and Residence 2-A District to Residence 2-B
District, Highway Business C-4 District, and Neighborhood Business C-1
District. (July 24, 2008 Regular Council
Meeting) (Planning)
4. Resolution
to set a public hearing on an ordinance zoning newly annexed property lying
east of Swancott Road and south of Interstate 565 to Highway Business C-4
District. (July 24, 2008 Regular Council
Meeting) (Planning)
5. Resolution
to set a public hearing on an ordinance zoning newly annexed property lying
south of
6. Resolution
to set a public hearing on an ordinance zoning newly annexed property lying on
the north side of Mohawk Road and east of Victoria Hills Drive to Residence 1-A
District. (July 24, 2008 Regular Council
Meeting) (Planning)
7. COMMUNICATIONS
AND REPORTS.
a. Communications
from the Public.
b. Reports
8.
a. Resolution
authorizing the reconducting of 940’ of overhead distribution system from
1-phase to 3-phase and also the installation of 640’ of 3-phase primary
underground distribution system to provide service to the new Madison City
Elementary School on Mill Road. (W.O. 27556-N) (Utilities: Electric)
b. Resolution
authorizing the installation of 23 street lights to a new subdivision on
c. Resolution
authorizing the renewal of the annual support contract for line clearance
operations for 1 year on a per unit basis. (P.R. wj050608-001) (Utilities: Electric)
d. Resolution
authorizing the Mayor to execute an agreement with TVA to allow Huntsville
Utilities to offer the Summer Market Days Pilot Program to its customers.
(Utilities: Electric)
e. Resolution
authorizing the Mayor to execute an agreement with TVA to allow Huntsville
Utilities to offer the Summer Time of Use Pilot Program to Vulcan
Materials. (Utilities: Electric)
f. Resolution
authorizing the Mayor to execute a Tri-Party Agreement among, TVA, the City of
Huntsville and Vulcan Materials to allow participation in the Summer Time of
Use Pilot Program. (Utilities: Electric)
g. Resolution
authorizing installation of 2300’ of 4” PE pipe, and 600’ of PE pipe for the
Old Monrovia Improvement Phase II. (W.O.
16594 M08 20-54) (Utilities: Gas)
h. Resolution
authorizing the purchase of 6 Remote Terminal Units (RTUs). (P.R. RG-051908-01)
(Utilities: Gas)
i. Resolution
authorizing the purchase of an Optical Methane Detector Unit (OMD). (P.R. RWB050908-01) (Utilities: Gas)
j. Resolution
authorizing the installation of water tank fencing. (W.O.
1-07577-E08-18-52) (Utilities: Water)
9. BOARD
APPOINTMENTS.
a. Board
Appointments to be Voted on.
b. Board
Appointment Nominations.
1. Nomination of Mr. Ronald Boles to the
Huntsville Electric Utility Board for a term to expire July 1, 2011. (Kling/Moon/Watson)
2. Nomination of Mr. Stanley Statum to the
Huntsville Natural Gas Utility Board for a term to expire July 1, 2011. (Kling/Moon)
3. Nomination of Mr. Stanley Statum to the
Water Utility Board for a term to expire July 1, 2011. (Kling/Moon)
10. APPROVAL OF
EXPENDITURES.
a. Resolution authorizing the expenditures
for payments. (Finance Committee)
b. Finance
Committee Report.
1. Resolution
approving travel for Councilman Richard Showers, Sr, to attend the NLC Congress
of Cities & Exposition, held in
2. Resolution
approving travel for Councilman Bill Kling, Jr., to attend the NLC Congress of
Cities & Exposition, held in
c. Ordinance to amend Budget Ordinance No.
07-899, by changing appropriated funding within various departments.
(Finance)
d. Ordinance to amend Budget Ordinance No.
07-899, by changing the authorized personnel strength within the various
departments. (Finance)
e. Resolution
authorizing the acceptance of donations. (Finance)
11. COMMUNICATIONS
FROM THE MAYOR.
12. COMMUNICATIONS
FROM COUNCIL MEMBERS.
Councilman Showers
Councilwoman
Moon
Councilman Kling
Councilman
Russell
Councilman
Watson
13. UNFINISHED
BUSINESS ITEMS FOR ACTION.
14. NEW BUSINESS
ITEMS FOR INTRODUCTION.
a. Introduction
of an Ordinance authorizing the use of the Optech III P Eagle Electronic Vote
Counting Systems in the General Municipal Election to be held on the 26th
day of August, 2008, and each election thereafter until change by the
Huntsville City Council. (Clerk
Treasurer)
15. NEW BUSINESS
ITEMS FOR CONSIDERATION OR ACTION.
a. Resolution
authorizing the Mayor to enter into an agreement with Alabama DOT concerning
engineering for bridge and bridge approaches on
b. Resolution
appointing Charles E. Hagood, Clerk-Treasurer, to perform duties of the Mayor
under the Code of Alabama, 1975, Section 11-46-36, with respect to 2008
Municipal Election since the Mayor is a candidate in the municipal election to
be held August 26, 2008. (Clerk
Treasurer)
c. Resolution
authorizing the Mayor to enter into an agreement with Madison County, Alabama,
for Election Custodial Services for the August 26, 2008, Municipal Elections
and any Municipal Run-Off Election needed on October 7, 2008. (Clerk Treasurer)
d. Resolution
authorizing the Mayor to enter into an agreement with Elections Systems and
Software, Inc., for rental of the electronic voting counting machines to be
used during the August 26, 2008, Municipal Election and any Municipal Run-Off
Election needed on October 7, 2008.
(Clerk Treasurer)
e. Resolution
authorizing the Mayor to enter into a Cost Reimbursement Agreement for an
additional $1,000.00 with the Northeast Alabama Traffic Safety Office for
traffic enforcement duties. (Police)
f. Resolution
authorizing the Mayor to enter into an agreement with LIFT Housing Inc., for
HOME CHDO funds. (Community Development)
g. Request for
authorization to advertise and fill one (1) Full Time Aquatic Instructor
position, Grade 7. (Recreation Services)
h. Resolution
authorizing the Clerk Treasurer to invoke Renasant Bank subdivision sidewalk
improvements letter of credit number 234 for Branum Commercial
Subdivision. (City Attorney)
i. Resolution
authorizing the Clerk Treasurer to invoke First Commercial Bank subdivision
improvements letter of credit number 965 for Hawks Ridge Fourth Addition. (City Attorney)
j. Resolution
authorizing the Mayor to approve the issuance of an $8,000,000.00 Tax Exempt
Secured Promissory Note by Huntsville Museum Association, Inc., and certain
Agreements of the City of
(City
Attorney)
k. Resolution
authorizing eminent domain proceedings for rights-of-way, utility and drainage
easements and temporary construction easements over, along and under a parcel
of land for the Balch Road Reconstruction Project. (City Attorney)
l Resolution
authorizing the Mayor to enter into a Second Amendment to Real Estate Sales
Contract and Infrastructure Development Agreement between the City of
Huntsville and Hudson-Alpha Institute for Biotechnology. (City Attorney) DELETED
m Request for
authorization to advertise and fill one (1) Animal Services Officer position,
Grade 11. (Animal Services)
n Resolution
authorizing the Mayor to execute and Agreement between the City of Huntsville
and Trice P.C. Consulting Engineers for Engineering Services for the General
Services Building Expansion. (Facilities
Projects Managements)
o. Resolution
authorizing the Mayor to execute an agreement between the City of Huntsville
and Schneider for Architectural Services for New Rescue Truck Bays at Fire
Stations 2 and 12. (Facilities Projects
Management)
p Request for
authorization to advertise and fill two (2) vacant Skilled Laborer, Grade 7
positions. (Public Works)
q Request for
authorization to advertise and fill two (2) vacate Equipment
Operator
I, Grade 6 positions. (Public Works)
r. Ordinance
declaring certain equipment surplus and to be sold at auction. (Public Works)
s. Resolution
authorizing the Mayor to enter into a contract modification with The Spencer
Companies, Incorporated (Resolution # 08-286, date March 27, 2008). (Finance)
DELETED
t. Resolution
authorizing the Mayor to enter into agreement with the low bidders meeting
specifications as outlined in the attached Summary of Bids for Acceptance. (Finance)
u. Resolution
authorizing the application of FTA
Urbanized Area Formula Program Assistance, Section 5307 Operating Grant for FY
2009. (Parking & Public Transit)
v. Resolution
authorizing the Mayor to enter into an agreement with the low bidder, Miller
& Miller, Inc. for Clinton Avenue
Bridge Replacement over Broglan Branch,
Project No. 65-06-BR02. (Engineering)
w. Resolution
authorizing the Mayor to enter into an agreement with QORE Property Sciences
for Construction Materials Testing Services for Dug Hill Road, Project No.
65-08-RD03. (Engineering)
x. Resolution
authorizing the Mayor to enter into an agreement with Johnson & Associates,
Inc. for Engineering Design &
Construction Administration Services for Emerald Ridge Subdivision Completion,
Project No. 65-08-SP29. (Engineering)
y. Resolution
authorizing the Mayor to modify the agreement with OMI, Inc., for Remediation
Design Services for Clinton Avenue Over Broglan Branch, by Modification No. 1,
Project No. 65-06-BR02. (Engineering)
z. Resolution
authorizing the Mayor to enter into a Development Agreement between the City of
Huntsville and Westminster Christian Academy for the Engineering Design and
Construction of Improvements to Johns Road, Project No. 65-08-RD04. (Engineering)
aa. Resolution
authorizing the Mayor to enter into an agreement with the low bidder, B. H.
Craig Construction, Inc. for Aldridge Creek WWTP Improvements-Rebid, Project
No. CS-010-307-11-02. (Water Pollution
Control)
bb. Resolution
authorizing the Mayor to enter into an agreement with Tetra Tech, Inc. for Engineering
Services for 2008 Flow Monitoring Program-Annual Operations, Maintenance, Data
Analysis & Reporting, Project No. 65-08-SP28. (Water Pollution Control)
cc. Resolution
authorizing the Mayor to enter into an 800 MHz Reconfiguration Implementation
Phase Agreement with Motorola, Inc.
(ITS) DELETED
dd. Resolution
authorizing the Mayor to enter into an 800 MHz Frequency Reconfiguration
Agreement between the City of Huntsville, Southern Communications, Inc., d/b/a
SouthernLINC Wireless and Nextel South Corp.
(ITS) DELETED
16. LEGAL
DEPARTMENT ITEMS/TRANSACTIONS.
a. Vacation of Easements
1. Ordinance authorizing the vacation of a portion of a 10-foot
Utility and Drainage Easement, Willowbrook Baptist Church Subdivision, Document
No. 20041022000452890. (Rue Vieux Carre)
2. Ordinance authorizing the vacation of a portion of a 10-foot
Utility and Drainage Easement, Lots 1-6, Thornton’s Second Addition, Plat Book
1, Page 254. (Covenant Presbyterian)
3. Ordinance authorizing the vacation of a portion of a 5-foot
Utility and Drainage Easement,
4. Ordinance authorizing the vacation of a portion of a 5-foot
Utility and Drainage Easement, Lot 27, Highland Park Phase II. (Pruitt;
5. Ordinance authorizing the vacation two Utility and Drainage
Easements, between Lots 2 & 3 and 3 & 4, Gourdneck Subdivision, Plat
Book 11, Page 82. (
6. Ordinance authorizing the vacation of a portion of a 5-foot
Utility and Drainage Easement,
b. Vacation of rights-of-way
None
c. Deeds for acceptance
MIDTOWNE ON THE PARK
1. U & D Easement Street
Side Communities, Inc.
Acquired
5/1/2008
OLD
2. Right-of-way Madison County Communications
District
Acquired
8/17/2007
d. Routine bond satisfactions
None
e. Liquor bond mortgages
None
17. NON-ROSTER
COMMUNICATIONS FROM THE PUBLIC.
18. ADJOURN.