Revised:  9-10-08   (6:00 p.m.)

 

 

AGENDA FOR THE HUNTSVILLE CITY COUNCIL REGULAR MEETING

TO BE HELD SEPTEMBER 11, 2008 AT 6:00 P.M.

IN THE CITY COUNCIL CHAMBERS

 

 

 

CALL TO ORDER.

 

1.         INVOCATION.

 

            Minister George Coffell

            Huntsville, Alabama

           

 

2.         PLEDGE OF ALLEGIANCE.

 

 

3.         APPROVAL OF MINUTES

 

a.         Regular Meeting held August 28, 2008.

            (Minutes Received)

 

 

4.         RESOLUTIONS AND SPECIAL RECOGNITIONS.

 

a.         Mayor.

 

1.         Recognition of PlayfulCity USA Committee for their role in the establishment of the City of Huntsville as participant in the PlayfulCity USA Program.

 

 

2.         Presentation by the Tennis Board of the City of Huntsville.

 

b.         Council.

 

1.         Adoption and Presentation.

 

2.         Adoption Only.

 

c.         Other Special Recognitions.

 

d.         Announcements.

 

 

 

 

5.         BUSINESS WITH OUTSIDE LEGAL REPRESENTATION.

 

a.         Decision on Personnel Hearing held on August 18, 2008 for Mr. Larry M. Sharpe.  (Council)

 

6.         PUBLIC HEARINGS.

 

a.         Public hearings to be held.

 

1.         Public hearing on a Resolution authorizing the demolition of an unsafe building constituting a public nuisance located at 2513 Holmes Avenue NW (Jif-E-Mart).  (Community Development)

 

 

2.         Public hearing on a Resolution authorizing the City Clerk Treasurer to assess the cost of the cutting and removing of grass and weeds against certain properties.  (Community Development)

 

 

3.         Public hearing re:  A RESUBDIVISION OF LOTS 74A AND 74B OF A RESUBDIVISION OF LOT 68E, 74A THRU 74E, 83, 84A, 84B AND A PORTION OF LEDGES MAIN OF CREST PARK SECOND ADDITION, AS RECORDED IN PLAT BOOK 38 PAGES 51 AND 52 (PLAT BOOK 40 PAGE 30) for approval by City Council as a private subdivision pursuant to Section 10.4.6 of the COH Zoning Ordinance. (Planning)

 

b.         Public Hearings to be Set

 

7.         COMMUNICATIONS AND REPORTS.

 

a.         Communications from the Public.

 

b.         Reports

 

8.         HUNTSVILLE UTILITIES ITEMS.

 

a.         Resolution authorizing the installation of conduit along Four Mile Post Rd. through a city planned park and across Carl T. Jones Drive. (W.O. 27571-U) (Utilities:  Electric)

 

 

b.         Resolution authorizing the replacement of direct-buried streetlight cable with a new cable and conduit system on Bradford Drive.  (W.O. 27880-L) (Utilities:  Electric)

 

 

c.         Resolution authorizing the replacement of direct-buried streetlight cable with new cable and conduit system on Wynn Drive. (W.O. 27881-L) (Utilities:  Electric)

 

 

d.         Resolution authorizing the replacement of direct-buried streetlight cable with new cable and conduit system on Wynn Drive.  (W.O. 27883-L) (Utilities: Electric)

 

 

e.         Resolution authorizing the replacement of 3-phase underground concentric cable with 3-phase EPR cable on Perimeter Parkway.  (W.O. 27923-U)  (Utilities: Electric)

 

f.          Resolution authorizing the contract labor, equipment, and materials to enlarge the existing Farley Substation pad and relocate an existing fence on Chaney Thompson Rd. (W.O. 27942-G)  (Utilities: Electric)

 

 

g.         Resolution authorizing the renewal of the line clearance hourly contract for the 3rd year.  (P.R. wj072808-001)  (Utilities: Electric)

 

 

h.         Resolution authorizing the installation of two 36”; and one 18” valve along South Memorial Parkway.  (1-07671-MI08-10-54)  (Utilities: Water)

 

 

i.          Resolution authorizing installation of 1030’ of 4” PE pipe, and 2550’ of 2” PE pipe for Anslee Springs Phase 1A.  (W.O. 16601 M08 20-51)  (Utilities: Gas)

 

 

j.          Introduction and Adoption of an ordinance authorizing the Mayor to execute a Quit Claim Deed to The Health Care Authority, d/b/a/ Huntsville Hospital for property along Harvard Road that has been declared surplus.  (Utilities: Gas)

 

 

 

 

 

 

 

 

 

 

 

9.         BOARD APPOINTMENTS.

 

a.         Board Appointments to be Voted on.

 

1.         Resolution to reappointment Mr. George Heeschen to the Burritt Memorial Committee for a term to expire October 1, 2013.  (Moon)

 

 

2.         Resolution to appointment Ms. Sheree Vaughn Kelley to the Burritt Memorial Committee for a term to expire October 1, 2011.  (Moon)

 

b.         Board Appointment Nominations.

                                                                                             

1.         Nomination to appoint Ms. June H. Guynes to the Burritt Memorial Committee for a term to expire October 1, 2012.  (Watson/Moon)

 

10.       APPROVAL OF EXPENDITURES.

 

a.         Resolution authorizing the expenditures for payments.  (Finance Committee)

 

b.         Finance Committee Report.

 

11.       COMMUNICATIONS FROM THE MAYOR.

 

12.       COMMUNICATIONS FROM COUNCIL MEMBERS.

           

            Councilman Kling

            Councilman Russell

            Councilman Showers

            Councilwoman Moon

            Councilman Watson

 

13.       UNFINISHED BUSINESS ITEMS FOR ACTION.

 

a.         Ordinance No.  08-812, concerning the annexation of land lying on the west side of Bridgette Lane and east of Esslinger Drive.  (Introduced August 28, 2008 Regular Council Meeting)  (Planning)

 

14.       NEW BUSINESS ITEMS FOR INTRODUCTION.

 

a.         Introduction of an ordinance concerning the annexation of land lying on the south side of Olmstead Road and west of Taylor Road.  (Planning)

 

 

15.       NEW BUSINESS ITEMS FOR CONSIDERATION OR ACTION.

 

a.         Resolution authorizing the Mayor to reappoint Charles S. Rodenhauser as full-time Judge of Municipal Court.  (Council)

 

 

b.         Request for authorization to fill one full-time Public Safety Dispatcher.  (Fire & Rescue)

 

 

c.         Request for authorization to fill Police Records Clerk positions, Grade 9.  (Police)

 

 

d.         Resolution authorizing the Mayor to enter into an agreement between the City of Huntsville and the U.S. Department of Justice for the 2008 Edward Byrne Memorial Justice Assistance Grant Award.  (Police)

 

 

e.         Request for authorization for the Mayor to enter into a Memorandum of Understanding with the Madison County Commission (Commissioner Mo Brooks, District 5) for construction of Jones Farm Park and expansion of greenway system from Carl T. Jones to Four Mile Post Road.  (Planning)

 

 

f.          Ordinance to amend Budget Ordinance No. 07-899, by changing appropriated funding within various departments and funds.  (Finance)

 

 

g.         Resolution authorizing an advance of operating funds to the Ice Complex Board of Control.  (Finance)

 

 

h.         Ordinance to continue personnel and operating expenditures authorized for all City Funds in the 2008 adopted Budget to be continued during the 2009 fiscal year, as needed, at the same monthly allocations, and to authorize step increases.  (Finance)

 

 

i.          Resolution establishing a trust of the City of Huntsville for certain post retirement benefits.  (Finance)

 

 

j.          Resolution authorizing the Mayor to enter into agreements with the low bidders meeting specifications as outlined in the attached Summary of Bids for Acceptance.  (Finance)

 

k.         Resolution authorizing the City Attorney to settle the claim of Jeff Garrad, Claim No. FY08-56.  (City Attorney)

 

 

l.          Resolution authorizing eminent domain proceedings for fee simple title to parcels of land for the Meridian Street Improvements project.  (City Attorney)

 

 

m.        Resolution authorizing eminent domain proceeding for rights-of-way and utility drainage easements over, along and under a parcel of land for the Clinton Avenue Bridge over Pinhook Creek reconstruction project.  (City Attorney)

 

 

n.         Resolution authorizing eminent domain proceedings for fee simple title to parcels of land for the Church Street Improvements Project.  (City Attorney)

 

 

o.         Resolution authorizing eminent domain proceedings for permanent rights-of-way and utility and drainage easements over, along and under a parcel of land for the Meridian Street Phase I Improvement Project.  (City Attorney)

 

 

p.         Resolution authorizing the Mayor to execute a consent to assignment and lease extension between the City of Huntsville and Gary Conchin and Joe King regarding the Clemons House property.  (City Attorney)

 

 

q.         Resolution authorizing the Clerk-Treasurer to invoke Compass Bank sidewalk letter of credit number S28141A for Ashtynn Manor, Phase 2 Subdivision.  (City Attorney)

 

 

r.          Resolution authorizing the Clerk-Treasurer to invoke First American Bank sidewalk letter of credit number 1647 for Hampton Village, Phase 2 Subdivision.  (City Attorney)

 

 

s.         Resolution authorizing the Clerk-Treasurer to invoke Compass Bank sidewalk letter of credit number S28155A for Legendwood Subdivision, Phase 3.  (City Attorney)

 

 

t.          Resolution authorizing the Clerk-Treasurer to invoke Regions Bank sidewalk letter of credit number L053242 for Max Luther Commercial Park Subdivision.  (City Attorney)

 

 

u.         Resolution authorizing the Clerk-Treasurer to invoke First American Bank sidewalk letter of credit number 1649 for Legendwood Preserve Subdivision.  (City Attorney)

 

 

v.         Resolution authorizing the Clerk-Treasurer to invoke Wachovia Bank sidewalk letter of credit number SM221926W for Sanders Hill at McMullen Cove Subdivision.  (City Attorney)   DELETED

 

 

w.        Resolution authorizing the Clerk-Treasurer to invoke Wachovia Bank sidewalk letter of credit number SM221930W Sotheby at McMullen Cove Subdivision.  (City Attorney)   DELETED

 

 

 

x.         Resolution authorizing the Clerk-Treasurer to invoke Regions Bank sidewalk letter of credit number L054094 for Walton’s Mountain Phase 3 Subdivision.  (City Attorney)  DELETED

 

 

y.         Resolution authorizing the Clerk-Treasurer to invoke Wachovia Bank sidewalk letter of credit number SM221936W for McMullen Place at McMullen Cove Subdivision.  (City Attorney)  DELETED

 

 

z.         Resolution authorizing the Clerk-Treasurer to invoke Wachovia Bank sidewalk letter of credit number SM221947W for Oakshire at McMullen Cove Subdivision.  (City Attorney)    DELETED

 

 

aa.       Resolution authorizing the Clerk-Treasurer to invoke Wachovia Bank sidewalk letter of credit number SM221929W for Braewick at McMullen Cove Subdivision.  (City Attorney)   DELETED

 

 

bb.       Resolution authorizing the Clerk-Treasurer to invoke Wachovia Bank sidewalk letter of credit number SM221931W for Huntleigh at McMullen Cove Subdivision.  (City Attorney)   DELETED

 

 

cc.       Resolution authorizing the Clerk-Treasurer to invoke Superior Bank letter of credit number 900 for Harpole Subdivision.  (City Attorney)   DELETED

 

 

dd.       Resolution authorizing the Clerk-Treasurer to invoke Compass Bank letter of credit number S28156A for Legendwood Subdivision Phase 3.  (City Attorney

 

 

ee.       Resolution to renew Agreement with the Board of Trustees of the University of Alabama for fixed route transportation service.  (Parking & Public Transit)

 

 

ff.         Ordinance declaring certain equipment as surplus and to be sold at auction.  (Fleet Management)

 

 

gg.       Resolution authorizing the Mayor to enter into a Development Agreement between the City of Huntsville and Northbrook, L.L.C.  to provide Sanitary Sewer Service to the River Ridge Subdivision, Project No. 65-04-SM02.  (Engineering)

        

 

hh.       Resolution authorizing the Mayor to amend the contract with Miller & Miller, Inc 

Clinton Avenue Bridge Replacement over Broglan Branch, Project No. 65-06-BR02, by Change Order No. 1.  (Engineering)   DELETED

                                                   

 

ii.         Resolution authorizing the Mayor to enter into an agreement  with  Brown and Caldwell  for Engineering Hydrologic & Hydraulic Modeling Services to support a FEMA Grant  Application for Fagan Creek, Project No. 65-08-DR08.  (Engineering)

 

 

jj.          Resolution authorizing the Mayor to enter into an agreement  with  Goodwyn, Mills &  Caywood, Inc. for Engineering Project Administration and Cost Analysis Services to  support a FEMA Grant Application for Fagan Creek, Project No. 65-08-DR08.  (Engineering)

 

 

kk.       Resolution authorizing the Mayor to enter into a Real Estate Agreement between the City   of Huntsville and the Estate of Barbara Ann Hughes Spencer, for Pump Station Site and   Sewer Easements, Western Area Interceptor Sewer Line Extension, Project No. 65-07-SS07.  (Engineering)

 

 

ll.          Resolution authorizing the Mayor to enter into an agreement with Bridge Street Realty Partners, L.L.C. for Stormwater Detention Facility Maintenance.  (Engineering)

 

 

 

mm.     Resolution authorizing the Mayor to enter into an agreement with Continental 238 

Fund, L.L.C. for Stormwater Detention Facility Maintenance.  (Engineering)

 

 

nn.       Resolution authorizing the Mayor to enter into an agreement with the low bidder, 

Christopher Plumbing & Electric, Inc. for Valleybrook Pump Station, Project No. CS-010-307-07-24.  (Engineering)   DELETED

 

 

oo.       Resolution authorizing the Mayor to enter into an Agency Appropriation Agreement with Interfaith Mission Service for the First Stop Program.  (Administration)

 

 

pp.       Resolution to approve the use of public space within Brahan Spring Park for installation of a special needs/accessible playground to be known as “Everybody Can Play” to be donated by the Metro-Huntsville Kiwanis Club and the Huntsville Optimist Club.  (Recreation)

 

 

qq.       Resolution authorizing City Attorney to settle claim of Naricca F. Dodsworth, Claim No. FY08-67.  (City Attorney)

 

 

rr.         Resolution authorizing eminent domain proceedings for fee simple title to parcels of land from Charles and Sharon Williams for the Western Area Sewer Line Extension Project. (City Attorney)

 

 

ss.       Resolution authorizing eminent domain proceedings for fee simple title to parcels of land from Antonia Hardiman for the Western Area Sewer Line Extension Project. (City Attorney)

 

 

tt.         Resolution authorizing eminent domain proceedings for fee simple title to parcels of land from Mitchell Frazier Farms, LLC, for the Western Area Sewer Line Extension Project. (City Attorney)

 

 

uu.       Resolution authorizing eminent domain proceedings for fee simple title to parcels of land from J. Rand for the Western Area Sewer Line Extension Project. (City Attorney)

 

 

vv.        Resolution authorizing eminent domain proceedings for fee simple title to parcels of land from Freddie Cole as Attorney-In-Fact for Evelyn Powell Cole for the Western Area Sewer Line Extension Project. (City Attorney)

 

 

ww.      Resolution authorizing eminent domain proceedings for fee simple title to parcels of land from Edward Mitchell for the Western Area Sewer Line Extension Project. (City Attorney)

 

 

xx.        Resolution authorizing eminent domain proceedings for fee simple title to parcels of land from Carl and Hattie Holden for the Western Area Sewer Line Extension Project. (City Attorney)

 

 

yy.        Resolution authorizing eminent domain proceedings for fee simple title to parcels of land from Howard Gray and Patricia Winn for the Western Area Sewer Line Extension Project. (City Attorney)

 

 

zz.        Resolution authorizing eminent domain proceedings for fee simple title to parcels of land from Paul Marc Sandlin for the Western Area Sewer Line Extension Project. (City Attorney)

 

 

aaa.    Resolution authorizing eminent domain proceedings for fee simple title to parcels of land from Howard Gray Winn, Jr., and Darren Sides for the Western Area Sewer Line Extension Project   (City Attorney)

 

16.       LEGAL DEPARTMENT ITEMS/TRANSACTIONS.

 

a.         Vacation of Easements

 

1.         Ordinance authorizing the vacation of a portion of a 25-foot Utility and Drainage Easement, Lot 8, Block 2, Jones Valley Estates, 17th Addition, Plat Book 23, Page 98.  (723 Tannahill Dr; Roberts)

 

b.         Vacation of rights-of-way

 

 

            None

 

 

 

 

 

c.         Deeds for acceptance

 

 

MCMULLEN COVE

 

1.         Sanitary Sewer Easement               Enfinger Steele Development, Inc., and

                                                                        WADCO, Inc.,

                                                                        Acquired 8/26/08

 

 

 

CHRISTIE ACRES

 

2.         U & D Easement                               John W. Coggins, Jr., and wife,

Lee L. Coggins,

                                                                        And North Alabama Bank,

                                                                        Acquired 8/11/08

 

3.         U & D Easement                               William Scott Martin and wife,

Jennifer B. Martin,

                                                                        And Renasant Bank

                                                                        Acquired 8/5/08

 

4.         U & D Easement                               David B. Chenault and wife,

Dawn B. Chenault, and

                                                                        First Commercial Bank,

                                                                        Acquired 8/7/08

 

5.         U & D Easement                               Forest Summers Construction, Inc.,

and Rebecca H.

                                                                        Sterling and husband, Wynn Sterling, and

                                                                        Superior Bank,

                                                                        Acquired 8/4/08

 

6.         U & D Easement                               Forest Summers Construction, Inc., and

                                                                        Superior Bank,

                                                                        Acquired 8/4/08

 

7.         U & D Easement                               Forest Summers Construction, Inc.,

                                                                        Acquired 8/22/08

 

 

 

 

 

 

 

d.         Routine bond satisfactions

 

            None.

 

e.         Liquor bond mortgages

 

            None.

 

17.       NON-ROSTER COMMUNICATIONS FROM THE PUBLIC.

 

 

18.       ADJOURN.