Revised: 10-22-08   (3:00 p.m.)

 

 

AGENDA FOR THE HUNTSVILLE CITY COUNCIL REGULAR MEETING

TO BE HELD OCTOBER 23, 2008 AT 4:00 P.M.

IN THE CITY COUNCIL CHAMBERS

 

 

 

CALL TO ORDER.

 

1.         INVOCATION.

 

 

            Dr. Richard Showers, Sr.

            Councilman representing District One.

           

2.         PLEDGE OF ALLEGIANCE.

 

 

3.         APPROVAL OF MINUTES

 

a.         Regular Meeting held October 9, 2008.

            (Minutes Received)

 

 

4.         RESOLUTIONS AND SPECIAL RECOGNITIONS.

 

a.         Mayor.

 

1.         Recognition of National Adoption Month.

 

b.         Council.

 

1.         Adoption and Presentation.

 

a          Resolution in recognition for shelter operations for Hurricane Gustav evacuees.  (Showers)

 

2.         Adoption Only.

 

a.         Resolution recognizing Minister Darius Wise, Senior Director of Student Ministries of the New Birth Missionary Baptist Church in Atlanta, Ga., guest speaker during the 3rd Annual Kingdom Encounter Leadership Conference held at the New Birth Missionary Baptist Church in Huntsville, Alabama,

            November 5 – 7, 2008.

 

 

 

 

b.         Resolution recognizing Bishop Eddie L. Long, Spiritual Father of the New Birth Missionary Baptist Church in Atlanta, Ga., as special guest speaker during the 3rd Annual Kingdom Encounter Leadership Conference held at the New Birth Missionary Baptist Church in Huntsville, Alabama, November 5 – 7, 2008.

 

c.         Other Special Recognitions.

 

d.         Announcements.

 

5.         BUSINESS WITH OUTSIDE LEGAL REPRESENTATION.

 

6.         PUBLIC HEARINGS.

 

a.         Public hearings to be held.

 

1.         Ordinance No. 08-902, concerning the zoning of newly annexed land lying on the south side of John Gordon Road and west New Hope Road to Residence 1-B District.  (Set September 25, 2008 Regular Council Meeting)    (Planning)

 

 

2.         Ordinance No. 08-904, concerning the zoning of newly annexed land lying south of Capshaw Road and west of Jeff Road to Residence 1-A District.  (Set September 25, 2008 Regular Council Meeting)    (Planning)

 

b.         Public Hearings to be Set

 

7.         COMMUNICATIONS AND REPORTS.

 

a.         Communications from the Public.

 

b.         Reports

 

8.         HUNTSVILLE UTILITIES ITEMS.

 

9.         BOARD APPOINTMENTS.

 

a.         Board Appointments to be Voted on.

 

1.         Resolution to reappoint Dr. Oscar Maxwell to the Museum Board for a term to expire August 13, 2014.   (Showers/Moon)

 

 

 

 

b.         Board Appointment Nominations.

 

1.         Nomination of Mr. Russell Rawson to the Huntsville-Madison County Emergency Management Board for a term to expire July 1, 2013.  (Watson)

 

10.       APPROVAL OF EXPENDITURES.

 

a.         Resolution authorizing the expenditures for payments.  (Finance Committee)

 

b.         Finance Committee Report.

 

11.       COMMUNICATIONS FROM THE MAYOR.

 

12.       COMMUNICATIONS FROM COUNCIL MEMBERS.

 

            Councilwoman Moon

            Councilman Kling

            Councilman Russell

            Councilman Showers

            Councilman Watson

 

13.       UNFINISHED BUSINESS ITEMS FOR ACTION.

 

a.         Ordinance No. 08-982, concerning the annexation of land lying on the north side of Haden Road and west of Old Big Cove Road.  (Introduced October 9, 2008 Regular Council Meeting)  (Planning)

 

14.       NEW BUSINESS ITEMS FOR INTRODUCTION.

 

a.         Introduction of an Ordinance to amend Ordinance No 03-248, Article 1,

Chapter 5, Cruelty to Animals.  (Animal Services)

 

 

b.         Introduction of an ordinance amending Section 7-702 of the Code of Ordinances adding a subsection pertaining to the grandfathering of non-conforming fences in existence prior to May 10, 2007.  (Showers)

 

15.       NEW BUSINESS ITEMS FOR CONSIDERATION OR ACTION.

 

a.         Resolution authorizing the Mayor to enter into an agreement with the United States Department of Justice, Office of Community Oriented Policing Services, for the 2008 COPS Technology Grant in the amount of $561,180.00.  (Police)

 

 

b.         Request for authorization to appoint Animal Services Officers Yvette Parker and Matthew Chad Taylor as authorized agents to act pursuant to Alabama Code (1975) §13A-11-242.  (Animal Services)

 

 

c.         Resolution authorizing the Clerk Treasurer to invoke BancorpSouth Bank subdivision sidewalk letter of credit number 362000519532 for Westlake Phase 3.  (City Attorney)   DELETED

 

 

d.         Resolution authorizing the Clerk Treasurer to invoke SouthPoint Bank subdivision improvements letter of credit number 95001447 for New Life Homes Subdivision.  (City Attorney)

 

 

e.         Resolution authorizing the Clerk Treasurer to invoke Regions Bank subdivision sidewalk letter of credit number L053466 for Bellwood Park.  (City Attorney)

 

 

f.          Resolution authorizing the Clerk Treasurer to invoke Compass Bank subdivision sidewalk letter of credit number S27437A for Legendwood Subdivision, Phase I.  (City Attorney)

 

 

g.         Resolution authorizing the Clerk Treasurer to invoke Compass Bank subdivision sidewalk letter of credit number S27470A for Legendwood Subdivision, Phase II.  (City Attorney)

 

 

h.         Resolution authorizing the Clerk Treasurer to invoke Compass Bank subdivision sidewalk letter of credit number S28210A for Hermitage Subdivision, Phase V.  (City Attorney)

 

 

i.          Resolution authorizing the Clerk Treasurer to invoke Regions bank subdivision maintenance letter of credit number L070928 for Mountain Cove.  (City Attorney)  DELETED

 

 

j.          Resolution authorizing eminent domain proceedings for fee simple title to parcels of land for the Church Street improvements project. (Dupee).  (City Attorney)

 

 

k.         Resolution authorizing eminent domain proceedings for fee simple title to parcels of land for the Church Street improvements project. (Gladys).  (City Attorney)

 

 

l.          Resolution authorizing eminent domain proceedings for fee simple title to parcels of land for the Church Street improvements project (Lincoln Church).  (City Attorney)

 

 

m.        Ordinance declaring certain equipment as surplus and to be sold at auction.  (Public Works)

 

 

n.         Resolution authorizing the Mayor to enter into an agreement with the City of Madison for Para Transit dispatching service.  (Parking & Public Transit)

 

 

o.         Resolution authorizing the Mayor to enter into an option agreement between the COH and Sound Properties, LLC for 6.05 acres in Cumming Research Park West.  (City Attorney)

 

 

p.         Resolution authorizing the Mayor to enter into a contract with the City of Madison to provide funding for the sustainment of the heavy rescue team, funding provided by a grant to the Huntsville Madison County Emergency Management Agency.  (Emergency Management)

 

 

q.         Resolution authorizing the Mayor to enter into a contract with The Alabama Management Agency for support of the Radiological Emergency Preparedness Program.  (Emergency Management)

 

 

r.          Resolution authorizing an advance from the General Fund in the maximum amount of $10.3 million to the Public Building Authority of the City of Huntsville to provide temporary financing of the remaining costs of the joint jail expansion project.  (Finance)

 

 

s.         Resolution authorizing the Mayor to enter into an agreement with the low bidder meeting specifications as outlined in the attached Summary of Bids for Acceptance.  (Finance)

 

 

t.          Resolution authorizing the Mayor to renew the agreement between Barbara T. McCall and Associates, Inc.  (Administration)

 

 

u.         Resolution authorizing the Mayor to enter into an agreement with Malcolm Pirnie, Inc. for Engineering Design Services for Dallas Branch/Pinhook Creek Flood Mitigation  Project, COH Project  No. 65-08-DR10 & FEMA Project No. HMGP DR 1605-0214.  (Engineering)

 

 

v.         Resolution authorizing the Mayor to enter into an agreement with Reed Contracting  Services, Inc. for Jetplex Industrial Park North Access Road connecting Glenn Hearn  Boulevard to Laracy Drive, ALDOT Project No. IAR-045-000-008 & COH Project No.  65-09-RD01.  (Engineering)

 

 

w.        Resolution authorizing the Mayor to modify the agreement with Johnson  & Associates,  Inc. for Dug Hill Road/U. S. Highway 431 Intersection Improvements, ALDOT Project  No. STPAA-0001(531) & COH Project No. 65-06-RD12, by Modification No. 1. (Engineering)

 

 

x.         Resolution authorizing the Mayor to enter into an agreement with Johnson & Associates,  Inc., for Engineering Construction Administration Services for Taylor Road Extension, Project  No. 65-08-RD10.  (Engineering)

 

 

y.         Request for authorization to advertise and fill one (1) Part Time Court Clerk I (Grade 8) position in the Municipal Court.  (Municipal Court)

 

 

z.         Request for authorization to advertise and fill one (1) Secretary II (Grade 10) position in the Municipal Court at higher than minimum if necessary.  (Municipal Court)

 

 

aa.       Resolution authorizing the Mayor to enter into a Sponsorship License Agreement with United Way of North  Alabama for the “Born Learning Trails” in Brahan Springs Park.  (Recreation Services)

 

 

bb.       Ordinance to adopt the annual budget for the City of Huntsville for fiscal year 2009 beginning October 1, 2008.  (Finance)

 

 

cc.       Resolution to adopt the Capital Improvement Plan for the City of Huntsville for the fiscal years 2009 to 2018.  (Finance)

 

 

dd.       Ordinance to amend Ordinance No. 89-79 to provide all eligible employees a two percent (2%) “COLA” effective November 1, 2008.  (Administration) 

 

 

ee.       Resolution authorizing the acceptance of a donation.  (Mayor)

 

 

ff.         Resolution authorizing the Mayor to execute a Special Employment Agreement between the City of Huntsville and Bruce C. Taylor.  (ITS)

 

 

gg.       Ordinance to appropriate Two Million Dollars for the Art Museum Expansion Project.  (Russell)

 

 

hh.       Ordinance declaring Tommy Battle, Mayor; Will Culver, District 5 Councilmember; Laurie McCaulley, School Board District 1 and Alta Morrison, Board of Education District 5 winners of the Municipal Run-off Election held on October 7, 2008. (Watson)

 

16.       LEGAL DEPARTMENT ITEMS/TRANSACTIONS.

 

a.         Vacation of Easements

 

1.         Ordinance authorizing the vacation of a 25-foot, 40-foot, and 20-foot Utility and Drainage Easements, Lots 5, 6 and 12, Southpoint Industrial Park Phase I, Plat Book G, Page 9-10 (Endeavor Way).  (City Attorney)

 

            None

 

b.         Vacation of rights-of-way

 

 

            None

 

 

c.         Deeds for acceptance

 

HEDDEN SUBDIVISION

 

1.         U & D Easement                                           Hedden & Associates                                 

                                                                                    Acquired 9/10/08

 

 

 

 

 

 

 

RIDEOUT PLACE

 

2.         U & D Easement                               Summit Properties, LLC

                                                                        Acquired 9/23/2008

 

d.         Routine bond satisfactions

 

 

            None

 

 

e.         Liquor bond mortgages

 

 

            None

 

 

17.       NON-ROSTER COMMUNICATIONS FROM THE PUBLIC.

 

 

18.       ADJOURN.