Revised: 08-25-09   (5:00 p.m.)

 

 

AGENDA FOR THE HUNTSVILLE CITY COUNCIL REGULAR MEETING

TO BE HELD AUGUST 27, 2009 AT 6:00 P.M.

IN THE CITY COUNCIL CHAMBERS

 

 

 

CALL TO ORDER.

 

1.   INVOCATION.

 

            Reverend Deacon Larry Sisterman

            Holy Spirit Catholic Church

 

 

2.   PLEDGE OF ALLEGIANCE.

 

 

3.   APPROVAL OF MINUTES

 

a.     Special Session held July 23, 2009.

(Minutes Received)

 

            b.   Regular Meeting held July 30, 2009.

                  (Minutes Received)

 

            c.   Regular Meeting held August 13, 2009

                  (Minutes Received)

                                                                      

4.   RESOLUTIONS AND SPECIAL RECOGNITIONS.

 

a.    Mayor.

 

1.    Resolution honoring the University of Alabama Huntsville Lady Chargers Softball Team for their outstanding season.

 

 

2.    Presentation of Citizen and Officer Awards by the Huntsville Police     Department.

 

 

3.    Proclamation declaring the month of September as Muscular Dystrophy Fire Fighter Appreciation Month. 

.

 

 

            b.   Council.

 

1.    Adoption and Presentation.

 

a.    Resolution commemorating the life of Mr. Bill Miller.  (Kling)

           

            2.   Adoption Only.

 

            c.   Other Special Recognitions.

           

            d.   Announcements.

 

      5.   BUSINESS WITH OUTSIDE LEGAL REPRESENTATION.

 

      6.   PUBLIC HEARINGS.

 

a.    Public hearings to be held.

 

1.    Public hearing on Ordinance No. 09-610, on the rezoning of land lying on the south side of U.S. Highway 72 east, west side of Moores Mill Road and the north side of Harris Hill Boulevard from Residence 1-A District, Residence 2-A District and Neighborhood Business C-1 District to Highway Business C-4 District.  (Set July 9, 2009 Regular Council Meeting) (Planning)

 

 

2.    Public hearing on Ordinance No. 09-612, on the zoning of newly annexed land lying on the south side of Chase Road and west of Moores Mill Road to Residence 1-B District.  (Set July 9, 2009 Regular Council Meeting) (Planning)

 

 

3.    Public hearing on Ordinance No. 09-614, on the zoning of newly annexed land lying on the west side of Mohawk Road and north of Olmstead Road to Residence 1-A District.  (Set July 9,  2009 Regular Council Meeting) (Planning)

 

b.    Public Hearings to be Set

 

            7.   COMMUNICATIONS AND REPORTS.

 

            a.   Communications from the Public.

 

            b.   Reports

     

      8.   HUNTSVILLE UTILITIES ITEMS.

 

 

      9.   BOARD APPOINTMENTS.

 

a.    Board Appointments to be Voted on.

 

1.    Resolution to reappoint Mr. Doug Dermody to the Housing Board of Adjustments and Appeals for a term ending August 22, 2014.  (Kling).

 

 

2.    Resolution to reappoint Ms. Charlie Bonner to the Museum Board of the City of Huntsville for a term ending August 13, 2015.  (Kling).

 

 

3.    Resolution to reappoint Ms. Edna Anderson to the Community Development Citizens Advisory Council for a term ending April 28, 2011.  (Moon).

 

 

4.    Resolution to reappoint Ms. Mary Butler to the Madison County Department of Human Resources Board, Place 4 for a term ending  August 1, 2015. (Moon).

 

 

5.    Resolution to reappoint Ms. Sarah Pauline Precise to the Madison County Department of Human Resources Board, Place 7 for a term ending   August 1, 2015.  (Moon).

 

b.    Board Appointment Nominations.                                                                                            

 

                  1.   Nomination to reappoint Mr. Robert Stagg to the Huntsville-Madison                                               County Convention & Visitors Bureau Board of Directors for a term ending                                               April 11, 2013.  (Moon)

 

2.   Nomination to appoint Mr. James Bailey to the Bingo Review Committee for a term to expire April 8, 2011.  (Culver)

           

10.  APPROVAL OF EXPENDITURES.

 

a.    Resolution authorizing the expenditures for payments.  (Finance Committee)

 

b.    Finance Committee Report.

 

11.  COMMUNICATIONS FROM THE MAYOR.

 

 

 

 

12.   COMMUNICATIONS FROM COUNCIL MEMBERS.

                    

            Councilwoman Moon

            Councilman Kling

            Councilman Culver

            Councilman Showers

            Councilman Russell

 

  13.     UNFINISHED BUSINESS ITEMS FOR ACTION.

 

a.    Resolution No. 09-713, that authorizes and directs the City Attorney and the City’s  Community Development to draft an agreement with GreenCiti for the redevelopment of Lowe Mill Village, using the April 23, 2009 GreenCiti agreement as a template, requiring various objectives, terms and condition and authorizes and directs the Mayor to execute such agreement upon its completion.  (Introduced August 13, 2009 Regular Council Meeting)  (Kling)

 

 

b.    Ordinance No. 09-730, concerning the annexation of land lying on the west side of Taylor Road and North of Saddle Ridge Drive.  (Introduced August 13, 2009 Regular Council Meeting)  (Planning)

 

 

c.    Ordinance No. 09-731, concerning the annexation of land lying on the east side of Little Cove Road and south of McMullen Lane.  (Introduced August 13, 2009 Regular Council Meeting)  (Planning)

 

 

d.    Ordinance No. 09-732, concerning the annexation of land lying on the east side of Wade Road and south of Taylor Lane.  (Introduced August 13, 2009 Regular Council Meeting)  (Planning)

 

 

e.    Ordinance No. 09-733, to amend Ordinance No. 89-79, Classification and Salary Plan.  (Introduced August 13, 2009 Regular Council Meeting)  (Human Resources)

 

 

f.     Ordinance No. 09-734, to amend Budget Ordinance No. 08-1233 to modify the authorized strength in various departments.  ((Introduced August 13, 2009 Regular Council Meeting)  Human Resources)

 

 

g.    Ordinance No. 09-735, requiring contractors to use the “E-Verify” employment eligibility verification system of the Department of Homeland Security.”  (Introduced August 13, 2009 Regular Council Meeting)  (Kling)

 

  14.     NEW BUSINESS ITEMS FOR INTRODUCTION.

 

a.    Introduction of an ordinance concerning the annexation of land lying on the east side of Old Big Cove Road and south of Terry Drake Road.  (Planning)

 

 

b.    Introduction of an ordinance concerning the annexation of land lying on the north side of Winchester Road and west of Shields Road.  (Planning)

                                                                           

  15.     NEW BUSINESS ITEMS FOR CONSIDERATION OR ACTION.

 

a.    Resolution authorizing Operation Green Team to disperse $934.72 to Monte Sano PTA for Earthscope School System Program.  (Landscape Management)

 

 

b.    Resolution authorizing the Mayor to enter into a contract with the Administrative Director of Courts and City of Huntsville for the Court Referral Officer Program and Highway Intoxication Seminar Contract.  (Municipal Court)

 

 

c.    Resolution authorizing the Mayor to enter into a contract with the Administrative Director of Courts and the City of Huntsville for the Court Referral Program and Highway Intoxication Seminar Contract.  (Municipal Court)

 

 

d.    Resolution authorizing the Mayor to enter into an agreement with Dynetics for Microsoft SharePoint Software Consulting Services.  (ITS)

 

 

e.    Ordinance declaring certain Microsoft educational materials as obsolete and no longer necessary for Municipal purposes.  (ITS)

 

 

f.     Resolution authorizing the Mayor to enter into Change Order No. Five to 800 MHz Reconfiguration Implementation Phase Agreement dated July 31, 2008.  (ITS)

 

 

g.    Resolution authorizing the Mayor to enter into Change Order No. Three to the 800 MHz Frequency Reconfiguration Agreement between the City of Huntsville, Southern Communications, Inc. d/b/a SouthernLinc Wireless and Nextel South Corporation.  (ITS)

 

 

h.    Resolution authorizing the Mayor to enter into Change Order No. One to the agreement between the City of Huntsville and Engineering Associates, Inc. for technical expertise and project management during the 800 MHz rebanding project.  (ITS)

 

 

i.      Resolution authorizing the Mayor to enter into an agreement between the City of Huntsville and the Alabama Department of Economic and Community Affairs, Law Enforcement Traffic Safety Division for the 2009 – 2010 Huntsville Madison County Strategic Counterdrug (STAC) Team grant.  (Police)

 

 

j.      Resolution authorizing the Mayor to into agreements with low bidders meeting specifications as outlined in the attached Summary of Bids for Acceptance.  (Finance)

 

 

k.    Resolution authorizing the acceptance of donations.  (Finance)

 

 

l.      Ordinance to amend Budget Ordinance No. 08-1233, by changing appropriated funding within various departments and funds.  (Finance)

 

 

m.  Resolution authorizing the Mayor to enter into a grant agreement with the Alabama State Historical Commission.  (Finance)

 

 

n.    Ordinance declaring a 2001 Ford 14 Passenger Van as surplus and no longer needed for Municipal purposes and conveying the same to the Boys and Girls Club of Greater Huntsville, Inc.  (Parking & Public Transit)

 

 

o.    Resolution authorizing the Mayor to enter into an Agency Appropriation Agreement with Boys & Girls Club of Greater Huntsville, Inc., in order to facilitate the donation of a 14 Passenger Ford Van.  (Administration)

 

 

p.    Resolution authorizing the Clerk Treasurer to invoke RBC Bank Letter of Credit No. 1860 for Hampton Village Subdivision Phase 3.  (City Attorney)

 

 

q.    Resolution authorizing the Clerk Treasurer to invoke Compass Bank Letter of Credit No. S27940A Rock Creek Subdivision, Phase III.  (City Attorney)

 

 

r.     Resolution authorizing the Mayor to enter into a Real Estate Contract between the City of Huntsville and Huntsville Emergency Medical Services, Inc.  (City Attorney)

 

 

s.    Resolution authorizing the Mayor to enter into an agreement between the City of Huntsville and Virgil Berry Construction with Architectural support from Matheny Goldmon Architects, AIA, LLC for New Fire Station #7 at 2920 Green Cove Road.  (Facilities Projects Management)

 

 

t.      Resolution authorizing the Mayor to enter into an agreement between the City of Huntsville and McDonald Brothers Construction, Inc. with Architectural support from Matheny Goldmon Architects, AIA, LLC for Grading work of New Fire Station #7 at 2920 Green Cove Road.  (Facilities Projects Management)

 

 

u.     Resolution authorizing the Mayor to enter into a contract with the low bidder, Reed   Contracting Services, Inc. for Mathis Mountain, Phase I (Stonemark Subdivision),  Project No. 65-09-RR04.  (Engineering)

 

 

v.    Resolution authorizing the Mayor to modify the agreement with Johnson 

                  & Associates, Inc. for Dug Hill Road/U. S. Highway 431 Intersection                                    Improvements,  ALDOT Project No. STPAA-0001(531) & COH Project No.                               65-06-RD12, by Modification No. 2.  (Engineering)                                                                              

                                                                                                             

 

w.   Resolution authorizing the Mayor to enter into an agreement with Tetra Tech, Inc.  for Engineering Design Services for Sanitary Sewer Relocation (U.S. 231) from CR-77   (Whitesburg Dr.) to Martin Road Underpass, Project No. NHF-0053(532) & COH Project No. 65-09-SS08.  (Engineering)                                                                          

                         

 

 

 

 

x.    Resolution authorizing the Mayor to enter into a Reimbursable Agreement with the  Alabama Department of Transportation for Relocation of Utility Facilities on Private or  Public Right-of-Way Work for Clearing and Grubbing on U.S. 231 from Whitesburg Drive to Martin Road Underpass, Project No. NHF-0053(532) & COH Project No. 65-09-SS08.  (Engineering)                                                                                                 

                                                                                                                                               

 

y.    Resolution authorizing the Mayor to enter into a Utility Agreement with the Alabama  Department of Transportation for Widening and Relocation of Church Street to Orchard Street (Phase II) from Pratt Avenue to Oakwood Avenue, Project No. STPHV-8540( ) & COH Project No. 65-05-RD13.  (Engineering)                                                                                                                     

 

 

z.    Resolution authorizing the Mayor to amend the agreement with the State of Alabama Department of Transportation for Five Points Pedestrian Improvements, Project No.  DE-AL61 (900) S2, by Supplement No. 2.  (Engineering)                         

 

 

aa. Resolution authorizing the Mayor to enter into an agreement with Ki Chon Choi and Seung Woo Choi for the purchase of property for the Governors Drive, Phase II, Project No. 65-05-RD03. (Engineering)

 

 

bb. Resolution authorizing the Mayor to modify the agreement with Tetra Tech, Inc. for  Engineering Construction Administration Services for Western Area Interceptor,  Phases I, II & III, Project No. 65-07-SS07 (Phase I), Project No. 65-08-SS12 (Phase  II) & Project No. 65-08-SS13 (Phase III), by Modification No. 1.  (Engineering)

                                                                                                       

 

cc.  Resolution authorizing the Mayor to modify the agreement with Malcolm Pirnie, Inc. for Dallas Branch/Pinhook Creek Flood Mitigation Project, COH Project  No. 65-08-DR10 & FEMA Project No. HMGP DR 1605-0214, by Modification No. 1.  (Engineering)                       

                                                                                                        

 

dd. Resolution authorizing the Mayor to enter into an agreement with OMI, Inc.  for Engineering Construction Administration Services for Stonemark Subdivision Structural Repair, Phase I, Project No. 65-09-RR04.  (Engineering)

 

 

 

 

 

 

            ee.Resolution authorizing the Mayor to enter into an agreement with the low                         bidder,  P. F. Moon and Company, Inc., for Big Cove Wastewater                                    Treatment Plant, 2009 Plant Improvements, Project No. CS-010307-11-03                      & COH Project No. 65-07-SRF-3.  (Water Pollution Control)

 

  16.     LEGAL DEPARTMENT ITEMS/TRANSACTIONS.

 

a.            Vacation of Easements

 

1.    Ordinance authorizing the vacation of four 5-foot Utility and Drainage easements, Lots 106, 107 and 108, Hampton Station Phase III, Document No. 20070130000066140.  (Station View Dr.; Pearson Homes)

 

2.    Ordinance authorizing the vacation of a 5-foot Utility and Drainage easement, Lot 5, Frank Clark Acres, Plat Book 46, Page 61.  (Meridian St. & Winchester Rd.; Bahani)

 

 

                                    None.

 

b.         Vacation of rights-of-way

                       

 

c.         Deeds for acceptance

 

           

CUMMINGS RESEARCH PARK WEST

 

1.     Easements           Huntsville Tide Realty, LLC

Acquired 5/22/2007

 

2.    Easement              Huntsville Tide Realty, LLC

Acquired 5/16/2007

 

RANDOLPH SCHOOL

 

3.     Easement             The Education Building Authority of the City of

   Huntsville-Randolph School

Acquired 8/12/2009

 

 

 

 

 

 

 

MERIDIAN STREET PHASE I

PROJECT NO.: STPOA-4500(030)

 

             4.   Parcel # 34          RONALD P. REED and wife, WILMA E.

                             Right-of-Way and                         REED

                             Temp. Construction Easements    Acquired 07/28/2009

                      

MERIDIAN STREET PHASE I

PROJECT NO.: 65-01-RD02

 

                                   5.         Parcel # 34                  RONALD P. REED and wife, WILMA E. 

                                    Grant of Easement     REED

                                                                                   Acquired 07/28/2009

 

NANCE ROAD IMPROVEMENTS

PROJECT NO.: 65-08-RD02

 

                                   6.         Parcel # 10                  WALTER L. CAMPBELL, a married man

                                    ROW and U&D Easement                 Acquired 07/27/2009

 

SQUAW VALLEY SEWER IMPROVEMENTS

PROJECT NO.: 65-06-SS14

 

                                   7.         Parcel # 5                    WILLIAM H. JONES, an unmarried man

                                    Grant of Easements                           Acquired 01/27/2009

 

                                   8.         Parcel # 25                              HARDIMAN HOLDINGS, LLC, a   

                                    Grant of Easements               limited liability company

                                                                                               Acquired 05/21/2009

 

                                   9.         Parcel # 26      JOYLYN E. TROTMAN, an unmarried woman

                                    Grant of Easements                           Acquired 03/12/2009

 

                                   10.       Parcel # 38      MARY T. TAYLOR, a widowed woman, and

                                    Grant of Easements   LOLA MAE COATES, a widowed woman

                                                                                   Acquired 07/08/2009

 

                                   11.       Parcel # 89-B  JOY M. COPELAND, an unmarried woman

                                    Grant of Easements                           Acquired 02/02/2009

 

                                   12.       Parcel # 90-A  R & R GROUP, LLC, a limited liability company

                                    Grant of Easements                           Acquired 01/23/2009

 

                                   13.       Parcel # 91                  J & A INVESTMENTS, LLC, a limited  

                                    Grant of Easements   liability company

                                                                                   Acquired 07/24/2009

 

                                   14.       Parcel # 91-A              J & A INVESTMENTS, LLC, a limited  

                                    Grant of Easements   liability company

                                                                                   Acquired 07/24/2009

CHURCH STREET IMPROVEMENTS

PROJECT NO.: STPHV-8540 (600)

 

                                   15.       Parcel # 65                              JAMES W. REED, a married man

                                                                                               Acquired 07/21/2009

 

                                   16.       Parcel # 68                              JOHN L. STOLZ and wife,

                        JANET G. STOLZ

                                                                                               Acquired 06/22/2009

 

GREENBRIER SANITARY SEWER

WESTERN AREA INTERCEPTOR

 

                                   17.       Corrective Grant of Easements         GREENBRIER                                                                                                                                  ENTERPRISES, L.L.C.,  

                                                                                                           An Alabama limited liability                                                                                                                company

                                                                                                           Acquired 02/28/2009

 

MOUNTAINVEIW SANITARY SEWER IMPROVEMEMTS

PROJECT NO.: 65-08-SS04

 

                                   18.       U&D Easement                       RIVERTREE CHURCH, an Alabama

                                                                                               Non-profit corporation

                                                                                               Acquired 03/18/2009

                                   

d.         Routine bond satisfactions

 

 

                                    None.

 

e.         Liquor bond mortgages

 

 

                                    None.

 

         17.    NON-ROSTER COMMUNICATIONS FROM THE PUBLIC.

 

 

         18.    ADJOURN.