Revised: 05-10-11, 2:00 p.m.
AGENDA FOR THE HUNTSVILLE CITY COUNCIL
REGULAR MEETING
TO BE HELD MAY 12, 2011 AT 6:00 P.M.
IN THE CITY COUNCIL CHAMBERS
CALL TO ORDER.
1. INVOCATION.
Reverend Dr.
Homer L. McCall
Saint John African
Methodist Episcopal Church
2. PLEDGE OF
ALLEGIANCE.
3. APPROVAL OF
MINUTES
a.
Regular Meeting held April 14, 2011.
(Minutes Received)
b.
Emergency Meeting held April 28, 2011.
(Minutes Received)
4. RESOLUTIONS AND
SPECIAL RECOGNITIONS
a.
Mayor.
b. Council.
1.
Adoption
and Presentation.
2. Adoption Only.
a. Resolution announcing the
naming of the Union Chapel Family Life Center in honor of Mr. Charles L. Ray,
Jr. (Showers)
b. Resolution congratulating Perry
Roquemore, Jr., upon his retirement as Executive Director of the Alabama League
of Municipalities, Montgomery, Alabama, 1986 - 2011. (Showers)
c. Other Special Recognitions
d. Announcements.
5. BUSINESS WITH
OUTSIDE LEGAL REPRESENTATION.
6. PUBLIC HEARINGS.
a.
Public
hearings to be held.
b.
Public
hearings to be set.
7. COMMUNICATIONS AND
REPORTS.
a. Communications from the Public.
b. Reports
8. HUNTSVILLE
UTILITIES ITEMS.
9. BOARD
APPOINTMENTS.
a.
Board
Appointments to be voted on.
1. Resolution to reappoint Dick Reeves to the
Industrial Development Board for a term to expire on May 27, 2017. (Nominated April 14, 2011 Regular Council
Meeting) (Kling)
2. Resolution to appoint Latham Strong to the Air
Pollution Control Board for a term to expire on April 11, 2016. (Nominated April 14, 2011 Regular Council
Meeting) (Showers)
3. Resolution to reappoint Esther Gill to the
Community Development Citizens Advisory Council for a term to expire on April
12, 2014. (Nominated April 14, 2011
Regular Council Meeting) (Showers)
4. Resolution to reappoint Helen Acuff to the
Community Development Citizens Advisory Council for a term to expire on April
14, 2014. (Nominated April 14, 2011
Regular Council Meeting) (Showers)
5. Resolution to reappoint Edna Anderson to the
Community Development Citizens Advisory Council for a term to expire on April
28, 2014. (Nominated April 14, 2011
Regular Council Meeting) (Showers)
b. Board Appointment Nominations.
10. APPROVAL OF
EXPENDITURES.
a.
1. Resolution authorizing the expenditures for
payments from
April 7, 2011 to April 20, 2011 (Finance
Committee/Culver)
2. Resolution authorizing the expenditures for
payments from
April 21, 2011 to May 4, 2011 (Finance
Committee/Culver)
b. Finance
Committee Report.
11. COMMUNICATIONS
FROM THE MAYOR.
12. COMMUNICATIONS FROM COUNCIL MEMBERS.
Councilman
Bill Kling, Jr.
Councilman
Richard Showers, Sr.
Councilman
Will Culver
Councilman
John Olshefski
Councilman Mark Russell
13. UNFINISHED
BUSINESS ITEMS FOR ACTION.
a. Ordinance No. 11-256 concerning the annexation
of land lying on the north side of Terry Drake Road and east of Adonis
Road. (Introduced April 14, 2011 Regular
Council Meeting) (Planning)
b. Ordinance No. 11-257 to amend Section 8.4, 8.5,
8.7 and 10.22 of Ordinance 04-315, Personnel Policies and Procedures Manual,
for clarification related to an employee’s anniversary date and related to the
Voluntary Leave Transfer Program (Ord. No. 06-97). (Introduced April 14, 2011 Regular Council
Meeting) (Human Resources)
c. Ordinance No. 11-258 amending the rates for
swimming at City of Huntsville facilities.
(Introduced April 14, 2011 Regular Council Meeting) (Recreation Services)
d.
Ordinance No. 11-259 to amend
Sections 1 and 2 of Ordinance No. 86-136 regarding
the Beautification Board. (Introduced April 14, 2011 Regular Council
Meeting) (City Attorney)
14. NEW
BUSINESS ITEMS FOR INTRODUCTION.
a. Introduction of an ordinance concerning the
annexation of land at the northeast corner of the intersection of Highway 72
West and Christopher Drive. (Planning)
15. NEW BUSINESS ITEMS FOR CONSIDERATION OR
ACTION.
a.
Resolution authorizing the Mayor to enter into a
Prize Indemnification contract with SCA Promotions Inc. (Recreation Services)
b.
Ordinance to declare certain equipment as
surplus and to be donated. (Fleet
Management)
c.
Ordinance to amend Budget Ordinance No. 10-679
by changing appropriated funding within various departments and funds. (April 28, 2011) (Finance)
d.
Resolution authorizing the acceptance of donations. (April 28, 2011) (Finance)
e.
Resolution authorizing the Mayor to enter into
agreements with the low bidder meeting specifications as outlined in the
attached Summary of Bids for Acceptance.
(April 28, 2011) (Finance)
f.
Resolution authorizing the
Mayor to enter into agreements with the low bidder meeting specifications as
outlined in the attached Summary of Bids for Acceptance. (May 12, 2011) (Finance)
g.
Ordinance to amend Budget
Ordinance No. 10-679 by changing appropriated funding within various
departments and funds. (May 12, 2011) (Finance)
h.
Ordinance to amend Budget Ordinance
No. 10-679 by changing the authorized personnel strength with various
departments and funds. (Finance)
i.
Resolution authorizing the
acceptance of donations. (May 12, 2011) (Finance)
j.
Resolution authorizing the
Mayor to execute an amendment to the Financial Advisor Agreement between the
City of Huntsville, and Public FA, Inc.
(Finance)
k.
Resolution authorizing the
Mayor to execute Modification No. 2 to the agreement between the City of
Huntsville and Radio Satellite Integrators for the Automatic Vehicle Location
System. (Finance)
l.
Resolution authorizing the
Mayor to amend the contract with Angelo Iafrate Construction Company for Little
Cove Road Improvements & Little Cove Greenway, Project No. STPTE-TE05(940)
& COH Project No. 65-04-RD06, as adopted by Resolution No. 09-489
of May 28, 2009, by Change Order
No. 1. (Engineering)
m.
Resolution authorizing the
Mayor to enter into an agreement with Garver, L.L.C. for Engineering
Construction Administration Services for Redstone Gateway, 1B-5 Gravity
Sanitary Sewer, Project No. 65-08-SM05.
(Engineering)
n.
Resolution authorizing the
Mayor to enter into an agreement with Terracon Consultants, Inc. for
Construction Materials Testing Services for Ware Park Pump Station, Project No.
65-09-SM01. (Engineering)
o.
Resolution authorizing the
Mayor to enter into an agreement with LBYD, Inc. Civil &
Structural Engineers for Engineering Design Services for Redstone Gateway,
Package 1E-Rideout Road Interim Improvements, Project No. 65-11-SP08. (Engineering)
p.
Resolution authorizing the
Mayor to enter into an Agreement with the Alabama Department of Transportation
a Cooperative Public Maintenance of Public Right-of-Way Agreement for Church
Street from Pratt Avenue to Oakwood Avenue-Clearing, Grubbing and Structure
Removal, Project No. STPHV-8540(601). (Engineering)
q.
Resolution authorizing the
Mayor to enter into an Agreement with the Alabama Department of Transportation
a Cooperative Public Right-of-Way Agreement for Meridian Street from Oakwood
Avenue to Pratt Avenue-Grade, Drain, Base, Pave & Bridge, Project No.
STPHV-8539(600). (Engineering)
r.
Resolution authorizing the
Mayor to enter into an Agreement with the Alabama Department of Transportation
a Cooperative Public Right-of-Way Agreement for U.S. Highway 431 and Dug Hill
Road Intersection, Project No. STPAA-STPHV-0001(531) & COH Project No.
65-06-RD12. (Engineering)
s.
Resolution authorizing the
Mayor to enter into an agreement with ADS Environmental Services – A Division
of ADS, L.L.C. for Engineering Services
for InfoNet Integration for CMOM Management, Project No. 65-11-SP20. (Water Pollution Control)
t.
Resolution authorizing the
Mayor to amend the contract with Angelo Iafrate Construction Company, Inc. for
Sanitary Sewer Rehabilitation-Pipe Replacement, City Project No. 65-09-SP19
& SRF Project No. CS-010307-12, as adopted by Resolution No. 10-337 of April 22, 2010, by Change Order No. 1. (Water Pollution Control)
u.
Resolution authorizing the
Mayor to amend the contract with Wiregrass Construction Company, Inc. for
Resurfacing of Residential Streets-2010, Phase II, Project No. 65-10-RR03, as
adopted by Resolution No.10-659 of August 26, 2010, by Change Order No. 1. (Public Works)
v.
Resolution authorizing the
Mayor to enter into an agreement with the low bidder, APAC Mid-South, Inc., for
Research Park Resurfacing-2011, Project No. 65-11-RR01. (Public Works)
w.
Resolution authorizing the
Mayor to enter into Modification No. 1 to the Supplemental Development
Agreement TIF5-Series 1010B between the City of Huntsville and LW Redstone
Company, LLC. (City Attorney)
x.
Resolution adopting the
Guidelines for Redistricting of Districts for the City of Huntsville and to set
public hearings to facilities public participation in the redistricting
process. (City Attorney)
y.
Resolution authorizing the
borrowing of $750,000 and mortgaging of property, by the Huntsville and Madison
County Railroad Authority. (City
Attorney)
z.
Resolution authorizing the Clerk Treasurer to invoke RBC
Bank sidewalk letter of credit no. 2020 for Ashtynn Manor Phase 3
Subdivision. (City Attorney) DELETED
aa. Resolution
authorizing the Clerk Treasurer to invoke Superior Bank sidewalk letter of
credit no. SUPR2010-LC2022 for The Cottages at Indian Lake Subdivision. (City Attorney) DELETED
bb. Resolution authorizing the Clerk Treasurer to
invoke RBC sidewalk letter of credit no. 1802 for Riverwoods Subdivision. (City Attorney)
cc. Resolution authorizing the Clerk Treasurer to
invoke RFCU sidewalk letter of credit no. 179874-LC4 for Chase Creek Phase II
Subdivision. (City Attorney)
dd. Resolution authorizing the City Attorney to
settle the claim of James D. O’Reilly.
(City Attorney)
ee.
Resolution authorizing the
Mayor to submit the City of Huntsville’s FY Annual Action Plan to HUD. (Community Development)
ff.
Resolution authorizing the
Mayor to amend the cost category (511 – Legal and Professional Services) for
First Stop, Inc. (Community Development)
gg. Resolution authorizing the
Mayor to submit the City of Huntsville’s 2010 – 2015 Analysis of Impediments to
Fair Housing Plan HUD. (Community Development)
hh.Resolution Authorizing the
Mayor to enter an agreement between the City of Huntsville and Dunn Building
Company for Change Order 1 for the installation of a new standing seam metal
roof at 4203 East Schrimsher Lane.
(Facilities Projects Management)
ii.
Resolution authorizing the
Mayor to execute Modification Agreement #1 between the City of Huntsville and
Goodwin, Mills and Cawood Inc. for Architectural Services for the Rotary Plaza
located at 798 Monroe Street.
(Facilities Projects Management)
jj.
Resolution urging the Alabama
State Legislature to close out-of-state corporations’ tax loopholes which are
costing Huntsville City Schools and other Alabama communities’ schools hundreds
of millions of dollars annually. (Kling)
kk. Resolution authorizing the
Mayor to enter into a Cost Reimbursement Agreement with the Northeast Alabama
Traffic Safety Office for $9,000.00 for traffic enforcement duties. (Police)
ll.
Resolution authorizing the
Mayor to enter into an agreement with the Alabama Department of Public Safety
to accept the FY 2011 High Intensity Drug Trafficking Area (HIDTA) Grant. (Police)
mm.
Resolution authorizing the
Mayor to enter into an agreement between the City of Huntsville d/b/a the
Huntsville-Madison County Emergency Management Agency and the Madison County
Commission to provide grant funding for generator power at District Shed No.
1. (Emergency Management)
nn.Resolution authorizing the
acceptance of a Hazardous Materials Planning Grant (HMEP) from the Alabama
Emergency Management Agency in the amount of $15,000.00 for planning and
training of first response personnel in Huntsville and Madison County. (Emergency Management)
oo. Resolution authorizing the
Mayor to enter into an agreement with Johnson, Jones, and McGehee, a limited
liability partnership, for provision of Indigent Defense Services in the
Municipal Court of the City of Huntsville.
(Municipal Court)
pp. Resolution
authorizing the Mayor to enter into a Special Employee agreement between the
City of Huntsville and Heather Thacker.
(Finance)
qq.
Resolution authorizing the Mayor to enter into an
agreement with the Alabama Department of Transportation for a Cooperative
Public Right-of-Way Agreement for Memorial Parkway from North of Whitesburg
Drive to south of Golf Road Clearing and Grubbing, Project No. NH-0053(532). (Engineering)
rr.
Resolution authorizing the Mayor to amend the
contract with Reed Contracting Services, Inc. for Periodic Bid for
Construction Projects-2008, Project No. 65-08-SP33, as adopted by Resolution
No. 08-1228 of December 18, 2008, and modified by Resolution No. 09-753 of
August 13, 2009, and modified by Resolution No. 10-944 of November 18,
2010, by Change Order No. 3.
(Engineering)
ss. Resolution authorizing the Mayor to amend the contract with Plateau
Excavation, Inc. for Redstone Gateway Package, 1A-2-Earthwork, Storm Drainage
& Railroad Spur Demolition, Project No. 65-10-SP21-2, as adopted by
Resolution No. 10-1027 of December 16, 2010, by Change Order No. 1. (Engineering)
16.
LEGAL DEPARTMENT ITEMS/TRANSACTIONS.
a. Vacation of Easements
1.
Ordinance
authorizing the vacation of a 20-foot Sanitary Sewer Easement, Lot 1, Willow Way Phase I, Plat
Book 49, Page 56. (5275
Millennium Drive: Rice).
b. Vacation
of rights-of-way
None.
c. Deeds
for acceptance
None.
17. NON-ROSTER COMMUNICATIONS FROM THE
PUBLIC.
18. ADJOURN.